Description
A quick reference worksheet to evaluate if a load is worth taking. Fill this out before accepting any load to ensure it’s profitable. Print multiple copies and keep them in your cab.
The Worksheet
╔═══════════════════════════════════════════════════════════════════╗
║ LOAD EVALUATION WORKSHEET ║
║ RigProfit.app ║
╠═══════════════════════════════════════════════════════════════════╣
║ Date: ____/____/________ Time: __________ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ LOAD INFORMATION ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ Load/Reference #: _______________________ ║
║ ║
║ Broker/Carrier: _________________________ MC#: _______________ ║
║ ║
║ Contact Name: ___________________________ Phone: ______________ ║
║ ║
║ Commodity: _____________________________ Weight: ________ lbs ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ ROUTE DETAILS ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ PICKUP ║
║ Location: ________________________________ Date: ____/____ ║
║ City/State: _____________________________ Time: ______ ║
║ ║
║ DELIVERY ║
║ Location: ________________________________ Date: ____/____ ║
║ City/State: _____________________________ Time: ______ ║
║ ║
║ MILES ║
║ Deadhead to Pickup: ____________ miles ║
║ Loaded Miles: ____________ miles ║
║ Deadhead After (est.): ____________ miles ║
║ ──────────────────── ║
║ TOTAL MILES: ____________ miles ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ FINANCIAL ANALYSIS ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ REVENUE ║
║ Line Haul Rate: $ _______________ ║
║ Fuel Surcharge: $ _______________ ║
║ Accessorial Pay: $ _______________ ║
║ Other: $ _______________ ║
║ ───────────────── ║
║ TOTAL LOAD REVENUE: $ _______________ (A) ║
║ ║
║ ───────────────────────────────────────────────────────────── ║
║ ║
║ RATE PER MILE CALCULATION ║
║ ║
║ Total Revenue (A) $ ____________ ║
║ ────────────────── = ────────────── = $ __________ /mile ║
║ Total Miles ____________ ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ COST ANALYSIS ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ My Cost Per Mile (CPM): $ _______________ ║
║ ║
║ OPERATING COST ║
║ Total Miles × CPM ║
║ __________ × $ __________ = $ _______________ (B) ║
║ ║
║ ADDITIONAL COSTS ║
║ Estimated Tolls: $ _______________ ║
║ Estimated Lumper: $ _______________ ║
║ Permits (if special): $ _______________ ║
║ Other: $ _______________ ║
║ ───────────────── ║
║ TOTAL ADDITIONAL: $ _______________ (C) ║
║ ║
║ ───────────────────────────────────────────────────────────── ║
║ ║
║ TOTAL COST (B + C): $ _______________ (D) ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ PROFIT CALCULATION ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ Total Revenue (A): $ _______________ ║
║ Total Cost (D): - $ _______________ ║
║ ═════════════════ ║
║ NET PROFIT/LOSS: $ _______________ ║
║ ║
║ PROFIT PER MILE: $ _______________ /mile ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ QUICK DECISION GUIDE ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ Rate Per Mile vs. My CPM: ║
║ ║
║ [ ] RPM > CPM + $0.50 → TAKE IT (Strong profit) ║
║ [ ] RPM > CPM + $0.25 → PROBABLY TAKE IT (Good profit) ║
║ [ ] RPM > CPM → MAYBE (Marginal - consider factors) ║
║ [ ] RPM = CPM → BREAK-EVEN ONLY (Strategic only) ║
║ [ ] RPM < CPM → REJECT (You will lose money) ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ OTHER FACTORS TO CONSIDER ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ [ ] Delivery location good for next load? ║
║ [ ] Pickup/delivery times reasonable? ║
║ [ ] Broker/shipper reputation verified? ║
║ [ ] Any special requirements? (tarp, hazmat, temp control) ║
║ [ ] Does this load get me closer to home? ║
║ [ ] Hours of Service - can I make it legally? ║
║ ║
║ Notes: _________________________________________________________ ║
║ ________________________________________________________________ ║
║ ________________________________________________________________ ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ FINAL DECISION ║
║ ──────────────────────────────────────────────────────────────── ║
║ ║
║ [ ] ACCEPT [ ] NEGOTIATE [ ] REJECT ║
║ ║
║ If negotiating, my minimum rate: $ _______________ ║
║ ║
║ Reason for decision: __________________________________________ ║
║ ________________________________________________________________ ║
║ ║
╚═══════════════════════════════════════════════════════════════════╝Quick Reference Card
Print this on the back of the worksheet:
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║ QUICK REFERENCE CARD ║
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║ ║
║ FORMULAS ║
║ ───────────────────────────────────────────────────────────── ║
║ ║
║ Rate Per Mile = Total Revenue ÷ Total Miles ║
║ ║
║ Operating Cost = Total Miles × Your CPM ║
║ ║
║ Net Profit = Total Revenue - Total Cost ║
║ ║
║ Profit Per Mile = Net Profit ÷ Total Miles ║
║ ║
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║ ║
║ HEALTHY BENCHMARKS ║
║ ───────────────────────────────────────────────────────────── ║
║ ║
║ • Deadhead under 15% of total miles ║
║ • Rate per mile at least $0.30 above your CPM ║
║ • Minimum profit per mile: $0.25+ ║
║ • Avoid loads under $1.50/mile (in most markets) ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ RED FLAGS - REJECT IMMEDIATELY ║
║ ───────────────────────────────────────────────────────────── ║
║ ║
║ • No MC number provided ║
║ • Rate too good to be true ║
║ • Pressure to book immediately ║
║ • Won't provide rate confirmation ║
║ • Bad reviews on Carrier411 ║
║ • Unusual payment terms ║
║ • Details keep changing ║
║ ║
╠═══════════════════════════════════════════════════════════════════╣
║ ║
║ MY NUMBERS (Fill in and keep updated) ║
║ ───────────────────────────────────────────────────────────── ║
║ ║
║ My Current CPM: $ __________ ║
║ ║
║ My Minimum Rate Per Mile: $ __________ ║
║ ║
║ My Target Profit Per Mile: $ __________ ║
║ ║
║ Last Updated: ____/____/________ ║
║ ║
╚═══════════════════════════════════════════════════════════════════╝How to Use This Worksheet
Before the Call
- Have your current CPM written on the quick reference card
- Know your minimum acceptable rate per mile
During the Call
- Fill in load information as the broker provides it
- Ask about ALL miles (don’t forget deadhead)
- Ask about fuel surcharge and accessorials
- Get pickup and delivery times
After the Call
- Complete the financial analysis section
- Calculate your rate per mile and profit
- Check the decision guide
- Consider other factors
- Make your decision
After Accepting
- Get rate confirmation in writing
- Verify broker MC number
- Save this worksheet with the load documents
Print Instructions
- Download the PDF version
- Print double-sided (worksheet front, quick reference back)
- Print 20-30 copies at a time
- Keep stack in cab organizer
- Use one for every load you evaluate
Skip the paper and evaluate loads instantly with the RigProfit app’s What-If Calculator. Get your profit answer in seconds, anywhere.